Join the Team

Administrative Assistant (Full-Time)

The Role

Apex Group is currently recruiting a full-time Administrative Assistant to join our growing team. The position calls for hardworking individuals who will be able to support the Academy team.

Soft Skills:

  • Attention to detail
  • Organised
  • Time management skills
  • Customer care skills
  • Ability to work independently
  • Adaptability

Must have:

  • Good command of the English language
  • Proficiency with Microsoft Outlook and 365
  • Proficiency with online meeting platforms such as Zoom and Teams

Job Description

  1. Filing: Responsible for maintaining accurate and up-to-date student and faculty records, including filing, and retrieving documents as needed.
  2. Daily Calls: Make and receive calls on behalf of the academy, providing information to parents, students, and other members of the community as needed.
  3. Emails: Manage the academy’s email inbox, responding to messages in a timely and professional manner, and forwarding messages to the appropriate staff members as needed.
  4. Database Management: Create and maintain a comprehensive database of students, faculty, and staff, including contact information, academic records, and other relevant data.
  5. Scheduling: Coordinate meetings and appointments for faculty and staff, and maintain a calendar of events and deadlines for the academy.
  6. Record Keeping: Keep track of attendance, grades, and other student information, and prepare reports as needed.
  7. Communications: Coordinate communication between different departments and offices, keeping everyone informed of important news and events.
  8. Registration: Help new students to enrol to the academy, assist them in completing registration forms, and ensuring that all necessary documents are on file.
  9. Financial Assistance: Assist students and families in applying for financial aid and scholarships, and maintaining records of the same.
  10. Other duties as assigned: Perform other duties as assigned by the academy’s management.

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